{"id":1681,"date":"2023-12-04T07:39:53","date_gmt":"2023-12-04T07:39:53","guid":{"rendered":"https:\/\/www.cloudbik.com\/resources\/?p=1681"},"modified":"2023-12-04T07:39:53","modified_gmt":"2023-12-04T07:39:53","slug":"enable-external-email-forwarding-in-microsoft-365","status":"publish","type":"post","link":"https:\/\/www.cloudbik.com\/resources\/blog\/enable-external-email-forwarding-in-microsoft-365\/","title":{"rendered":"How to Enable External Email Forwarding in Microsoft 365?"},"content":{"rendered":"<p>When you want to send email to someone, but you receive a message saying that this email cannot be forwarded. You are able to see the error \u201cYour organization does not allow external forwarding\u201d. This shows that the account of the recipient has allowed the email forwarding, but their organization restricts. In Office 365 the external email forwarding is by default disabled. However, the internal email forwarding is allowed. The external mail forwarding feature is disabled for the security purposes. Attackers who have the access to user\u2019s mailbox may forward all the emails to their own account and then they pretend to be the victim.<\/p>\n<p>To enable the external email forwarding we must need to modify the Anti- spam policy in Office 365. Or we can create the new policy just to allow some particular person or for all users. In this blog, I will tell you both methods. However, I advise only permitting it to trusted individuals to avoid any data leakage.<\/p>\n<h2><strong>Enable External Email forwarding for All U<\/strong><b>sers<\/b><\/h2>\n<ul>\n<li>Open <strong>Microsoft 365 Defender<\/strong> &gt; Go to the <strong>Policies and Rule<\/strong> &gt; and Click on <strong>Threat Policies<\/strong>.<\/li>\n<\/ul>\n<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full wp-image-1682\" src=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/visit-threat-policies.png\" alt=\"visit threat policies\" width=\"1345\" height=\"545\" srcset=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/visit-threat-policies.png 1345w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/visit-threat-policies-300x122.png 300w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/visit-threat-policies-1024x415.png 1024w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/visit-threat-policies-768x311.png 768w\" sizes=\"(max-width: 1345px) 100vw, 1345px\" \/><\/p>\n<ul>\n<li>Click on <strong>Anti- spam<\/strong>.<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-1683\" src=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/click-on-anti-spam.png\" alt=\"click on anti spam\" width=\"1320\" height=\"541\" srcset=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/click-on-anti-spam.png 1320w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/click-on-anti-spam-300x123.png 300w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/click-on-anti-spam-1024x420.png 1024w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/click-on-anti-spam-768x315.png 768w\" sizes=\"(max-width: 1320px) 100vw, 1320px\" \/><\/p>\n<ul>\n<li>Now click on the <strong>Anti- spam outbound policy (Default)<\/strong> &gt; and go to the <strong>Edit protection setting<\/strong>.<\/li>\n<\/ul>\n<p><img decoding=\"async\" class=\"alignnone size-full wp-image-1684\" src=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/open-edit-protection-settings.png\" alt=\"open edit protection settings\" width=\"1354\" height=\"552\" srcset=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/open-edit-protection-settings.png 1354w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/open-edit-protection-settings-300x122.png 300w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/open-edit-protection-settings-1024x417.png 1024w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/open-edit-protection-settings-768x313.png 768w\" sizes=\"(max-width: 1354px) 100vw, 1354px\" \/><\/p>\n<ul>\n<li>Click on the <strong>Automatic Forwarding Rule<\/strong> &gt; select <strong>on- Forwarding is enabled<\/strong> &gt; and click on <b>Save.<\/b><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1685\" src=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/enable-external-email-forwarding.png\" alt=\"enable external email forwarding\" width=\"1344\" height=\"577\" srcset=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/enable-external-email-forwarding.png 1344w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/enable-external-email-forwarding-300x129.png 300w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/enable-external-email-forwarding-1024x440.png 1024w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/enable-external-email-forwarding-768x330.png 768w\" sizes=\"(max-width: 1344px) 100vw, 1344px\" \/><\/p>\n<h2><strong>Allow External Forwarding for specific\u00a0<\/strong><b>person.<\/b><\/h2>\n<ul>\n<li>Follow first 2 steps mentioned above in Enable external email forwarding for all users.<\/li>\n<li>Click on <strong>Create policy<\/strong> &gt; <strong>Outbound<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1686\" src=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/create-outbond-policy.png\" alt=\"create outbound policy\" width=\"1324\" height=\"574\" srcset=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/create-outbond-policy.png 1324w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/create-outbond-policy-300x130.png 300w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/create-outbond-policy-1024x444.png 1024w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/create-outbond-policy-768x333.png 768w\" sizes=\"(max-width: 1324px) 100vw, 1324px\" \/><\/p>\n<ul>\n<li>Fill the <strong>Name <\/strong>of the policy whatever you want to name the new policy and add the <strong>description<\/strong>.<\/li>\n<\/ul>\n<p><strong> <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1687\" src=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/provide-name-and-description-for-policy.png\" alt=\"provide name and description for policy\" width=\"1325\" height=\"560\" srcset=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/provide-name-and-description-for-policy.png 1325w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/provide-name-and-description-for-policy-300x127.png 300w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/provide-name-and-description-for-policy-1024x433.png 1024w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/provide-name-and-description-for-policy-768x325.png 768w\" sizes=\"(max-width: 1325px) 100vw, 1325px\" \/><\/strong><\/p>\n<ul>\n<li>Now add <strong>Users<\/strong>, <strong>Groups<\/strong>, and <strong>Domain<\/strong> whom you want to allow for external forwarding and click on the Next Button.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1688\" src=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/add-users-groups-and-domain.png\" alt=\"add users, groups and domain\" width=\"1340\" height=\"576\" srcset=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/add-users-groups-and-domain.png 1340w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/add-users-groups-and-domain-300x129.png 300w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/add-users-groups-and-domain-1024x440.png 1024w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/add-users-groups-and-domain-768x330.png 768w\" sizes=\"(max-width: 1340px) 100vw, 1340px\" \/><\/p>\n<ul>\n<li>Now in <strong>Protection Setting<\/strong> page <strong>set your outbound anti-spam settings for the policy<\/strong> by scrolling down little and choose <strong>On- Forwarding is enabled<\/strong> and click on <strong>Next<\/strong>.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1689\" src=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/enable-external-email-forwarding-for-particular-users.png\" alt=\"enable external email forwarding for particular users\" width=\"1336\" height=\"548\" srcset=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/enable-external-email-forwarding-for-particular-users.png 1336w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/enable-external-email-forwarding-for-particular-users-300x123.png 300w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/enable-external-email-forwarding-for-particular-users-1024x420.png 1024w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/enable-external-email-forwarding-for-particular-users-768x315.png 768w\" sizes=\"(max-width: 1336px) 100vw, 1336px\" \/><\/p>\n<ul>\n<li>Examine all the setting and click <strong>ok<\/strong> the Create to save the new policy.<\/li>\n<\/ul>\n<p>Along with the Anti-Policies the new policy will be presented in the Overview.<\/p>\n<p><strong>Summary of Forwarded Emails <\/strong><\/p>\n<p>It is important to track of the forwarded emails to external addresses for the safeguard of your organization from leaking data. Although the Exchange Admin Center already has built in report for this, we could use the PowerShell to export complete data from Exchange Online.<\/p>\n<ul>\n<li>Launch the <strong>Exchange Admin Center<\/strong>.<\/li>\n<li>Go to the <strong>Reports<\/strong> &gt; Click on <strong>Mail Flow<\/strong>.<\/li>\n<li>Now click on <strong>Auto Forwarded messages report.<\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1690\" src=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/mail-flow-report.png\" alt=\"mail flow report\" width=\"1315\" height=\"502\" srcset=\"https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/mail-flow-report.png 1315w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/mail-flow-report-300x115.png 300w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/mail-flow-report-1024x391.png 1024w, https:\/\/www.cloudbik.com\/resources\/wp-content\/uploads\/2023\/12\/mail-flow-report-768x293.png 768w\" sizes=\"(max-width: 1315px) 100vw, 1315px\" \/><\/p>\n<p>After clicking on auto forwarded message report, you will see the overall report. This report can give you the overall summary related to on which address the email was forwarded. Furthermore, you can add a card to the Exchange Admin Center dashboard that provides a summary of all email activity that has been forwarded.<\/p>\n<h3><strong>Conclusion <\/strong><\/h3>\n<p>The External email forwarding is prevented by the organization for a good reason. If needed only allow specific person for email forwarding to prevent the data leakage of the organization. Always be alert for the potential dangers like phishing attempts or unapproved access to redirect emails.<\/p>\n<p><strong>Read More: <\/strong><a href=\"https:\/\/www.cloudbik.com\/resources\/blog\/mail-forwarding-status-microsoft-office-365\/\" rel=\"bookmark\">Check Mail Forwarding Status in Microsoft Office 365<\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>When you want to send email to someone, but you receive a message saying that this email cannot be forwarded. You are able to see the error \u201cYour organization does&hellip;<\/p>\n","protected":false},"author":2,"featured_media":1691,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-1681","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-blog"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v25.6 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How to Enable External Email Forwarding in Microsoft 365?<\/title>\n<meta name=\"description\" content=\"Read this blog to learn how to get rid of your organization does not allow external email forwarding by enabling external email forwarding through policy.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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