How to Configure & Add Gmail Account in MS Outlook?

Gmail is a free and paid service, but users are attracted to MS Outlook to prevent data loss. So here I am going to share a complete detail “How to add Gmail account in Outlook?” (Also known as Gmail to Outlook configuration). To associate an account with Gmail, users can use IMAP or POP protocols to access their mail in the local system.

By following the steps given below, you can easily access all your mails in Outlook and enjoy its advance features happily.

What Is Gmail?

Gmail is a free web-based e-mail service that provides users with 15gigabyte of storage for messages and provides ability to search for specific messages. We can send an e-mail to multiusers at a time. Gmail is a webmail server that user access in browser through mobile & PC. Storage capacity of Gmail at the time of launch (On April 1, 2004) was one Gigabyte, which is 15 Gigabyte today.

What Is Microsoft Outlook Email Client?

Microsoft Outlook is an attractive email client that is used to send and receive email via IMAP, POP3 and SMTP protocols. Outlook is an application of the Office suite, whose mailbox contains all the features related to contacts, email calendar and task management. Outlook can be used as personal email software, and business customers can use outlook as multiuser software.

We can share documents and project notes send reminders with help of Microsoft Share Point. Basic features of outlook include the email services, email search, flagging and color coding, along with preview pane option.

Outlook calendar is widely used for scheduling, event, appointment, sharing and organize meetings etc. Outlook provides you 50Gigabyte of archiving data and ability to set automatic replies.

Why do we use Outlook if there is already Gmail?

Here I have mentioned some essential points that you can check after adding Gmail account in Outlook.

  • Allow accessing and scheduling emails offline
  • Easy to find anything in outlook
  • Familiar user interface
  • Outlook is mostly use in organization
  • Easy to use
  • Organize items as per your need
  • Offer improve security
  • Enhance productivity
  • Outlook keeps backup of all your mailbox data in PST & OST files
  • Provide advance calendaring system
  • Allow managing multiple e-mail accounts from one place
  • File attachment reminder

Step-by-step guide to Add Gmail account in Outlook

Before configuring Gmail account in Outlook, first you have to ready your Gmail account by follow below steps:

Phase1: Enable IMAP/POP

  • First, we have to login into Gmail account

login into Gmail

  • Click on settings icon, then click see all settings


  • Click forwarding and POP/IMAP option

forwarding and pop/imap

  • Enable IMAP and click save changes

enable imap

Phase2: Generate App Password for Gmail to Outlook configuration

  • Login to Gmail account

login into gmail

  • Click on manages your google account tab

manage account

  • Go to security option

security option

  • It only work, when your 2-step verification is completed (ON)

2 step ver

  • Click app passwords

app password

  • select app option and your device, then click generate

option to generate passw

  • A generated password display will appear with your app password

generated passw display

  • Copy this password and save it

Final Stage to Add Gmail account in Outlook

  • Open Microsoft Outlook in your system


  • Choose file option

file outlook

  • click add account

add account outook

  • select manual setup or additional server types

select manual outlook

  • choose pop or IMAP

choose pop or imap outlook

  • here fill all details as updated in below screenshot and paste App password in the password section

fill all details outlook

  • click more settings

more setting outlook

  • click on outgoing server, mark SMTP option and use same setting as my incoming mail server    option selected

click on outgoing server outlook

  • Click on advance tab and enter port numbers for incoming server and outgoing server. Click ok

advance select outlook

  • Click on Next it will take you to Test Account Settings If there is any error then it will tell you otherwise it will auto be completed

test account setting outlook


In this guide I have shown you all the necessary steps to add Gmail account in Outlook. In addition, all the steps are illustrated to enable IMAP in Gmail and generate app passwords to connect Gmail to Microsoft Outlook.

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1 Response

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